Gmail

Cate Krage || **Title ** All About Google Apps (Chrome, Gmail, Calendar) || **Day ** #1 || Introduction to Google Chrome, Gmail, and Google Calendar – organizing, streamlining, and staying secure. |||| **Prerequisite Knowledge ** Basic knowledge of working a computer (mouse, keyboard) Ability to open a browser Basic typing ability If using personal machine, ability to install new software || This workshop will introduce new employees to ADW’s Google Apps system. This day’s workshop will discuss: Each attendee will require a computer with internet access and a Chrome Browser. Attendee may use personal laptop if preferred. Operating system is unimportant. Chrome browser is required. Room needs a projector and interactive whiteboard with an internet connected computer attached. || Start with a video illustrating the importance of effective, polite, and secure online communication in professional situations.
 * Technology Workshop Lesson Plan ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Workshop Coordinator **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Subject of the day’s workshop **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Content **
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">The function of the Chrome browser, Gmail and Calendar
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Data security
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Digital citizenship including proper e-mail etiquette with parents, administrators and colleagues
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Use of the system for class wide, school wide, and district wide communication and scheduling. ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Objectives **
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will be able to access their ADW e-mail/calendars and understand the basic capabilities of the systems as well as accessing the help function.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will understand how Chrome, Gmail, and Google Calendar work together and be able to transfer data between them.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will have sample products to use in the classroom.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will understand and be able to model/teach digital citizenship and security to students. ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Workshop Room **
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Agenda **

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Discussion with attendees (Think, Pair, Share – about 30 minutes)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Why is security important with school/educational communication (online or off)?
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">What are good etiquette guidelines for online communications? How can these guidelines be explained to middle school students?
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Rights and responsibilities with regard to school-run e-mail systems. Meaning of CIPA. Understand that, where student safety is concerned, there is no expectation of privacy.

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will create Chrome user (45 minutes to an hour)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Distribute ADW user logins
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Opening Chrome browser, accessing settings
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Double check security settings (ADW will set Chrome users to erase local data upon close so that if Chrome user is opened on a public machine, passwords and other data will be unavailable)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Add colors/themes to distinguish users
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Add bookmarks to frequent locations. Create bookmark folders.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Encourage attendees to switch machines and see how the information transfers. Discuss usefulness in planning lesson that include bookmarked webpages.

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Accessing Gmail (15 minute introduction – 45 minutes to explore, discover relevant tutorials, or take breaks. Each attendee will have differing levels of experience, differing needs and differing levels of tolerance for computer work)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Discuss structure of Gmail (“Conversations,” labels instead of folders, options for inbox viewing)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Settings (“Signature,” appropriate/readable font)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Auto sorting (applying labels, forwarding, etc.)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Professional E-mail Use (15 minute introduction, 15-30 minutes for writing sample messages, encourage discussion of professional standards during lunch break)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">CIPA
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Writing to students, parents, colleagues, administration
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Mailing lists (Yes to professional associations, no to Victoria Secret)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">(Lunch Break)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Professional E-mail Use (30 minutes of follow up discussion)

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">E-mail Lists (30 minutes)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">The use of BCC (protect from address harvesting, reply-all)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Personal lists vs Google Groups

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Use in the classroom (30 minutes)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Classroom communication
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Sub-e-mails for students (Cullum, 2014)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Practice for students

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Calendars (30 minutes)
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Set up and management of calendars
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Entering items from Gmail
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Managing/sharing task lists

<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">1 hour of after session exploration for interested participants ||
 * **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Evaluation **<span style="font-family: 'Times New Roman',serif; font-size: 12pt;"> (3 fold –Initial, enjoyment/confidence, ability to use in the classroom
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Initial understanding will be apparent from work produced in the session.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Attendees will complete a survey at the end of the day to indicate enjoyment of the session and their confidence in their ability to perform tasks unassisted.
 * <span style="font-family: 'Times New Roman',serif; font-size: 12pt;">Surveys will be distributed to ADW Gmail addresses at intervals of 1 week, 1 month and 3 months to assess attendees continued ability to perform tasks. ||